Do you feel like your to-do list just never seems to get any shorter? Instead of moving into the office permanently, it’s time to work smarter not harder. Try these time-efficiency tricks for a more productive work-day. Because those after work cocktails aren’t going to drink themselves.
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Clear your brain.
If you’ve got several things on your to-do list floating around in your head it can be hard to focus on a single task which makes it even harder to get through everything. To get around this, go old school and write down all the things that you need to do. By seeing everything in front of you, you’re more able to clearly see what needs to be done and come up with a better plan of attack.
If you’ve got people stopping by your desk every few minutes it can make for a productivity disaster. One way to deal with this is by making it a little harder for people to interrupt you by looking busy. This can be as simple as popping headphones in or moving your computer elsewhere on your desk so you’re not making eye contact with every person who walks past. If you do get a visitor stopping by, signal to them that you’re not in for a lengthy conversation by standing up to chat to them so it looks like you’re about to head off somewhere. This will avoid them settling in and eating up a huge chunk of your time with a bitch session about Brian in accounts.
Batch your tasks.
Instead of moving from one task to the next try and group similar jobs together so you can stay focused on the one thing. So instead of switching from writing an email to researching a report then going back to writing an email again try and get all your emails done at the one time. This avoids having to change your frame of mind repeatedly and allows you to more efficiently stay in the zone.
Turn off notifications.
Your phone is without a doubt the biggest time sucker you can possibly come across what with Instagram, Facebook, WhatsApp, Snapchat and virtually every other app you can think of beckoning at you every few minutes. Once you get distracted it takes approximately 25 minutes to focus again so you can imagine what havoc a constantly pinging phone can wreak on your productivity. So do yourself a favour and turn off notifications so you’re not constantly pulled from whatever you’re doing only to find that it’s just that girl random girl from high school liking one of your Instagram posts.
Adopt the 60-second rule.
If you’re a major procrastinator it can eat into your productivity as you’re constantly putting off tasks. So make a promise with yourself to complete any jobs that will only take 60 seconds to complete. This could be anything from putting away a file that’s on your desk or returning an email, as long as it will only take up a minute of your time, get it done and get it out of the way.
Do one thing you hate.
We often waste a lot of time thinking/complaining/avoiding a particular task that we know we have to do but really don’t want to. To avoid this and leave yourself more time to do other things promise yourself to complete one job you hate in the morning. By ticking this off your to-do list early, it puts you in a better, more motivated frame of mind to tackle the rest of your day. Motivation = more sh*t done.